SERIES 3000: OPERATIONS, FINANCE, AND PROPERTY
3500 FOIA Requests and Record Retention
3502 Record Retention
A “public record” means a writing prepared, owned, used, in the possession of, or retained by the District in the performance of an official function, from the time it is created.
The District will comply with all federal and state record retention requirements and with Michigan’s general record retention schedules. Regardless of format, the District will make public records accessible for the applicable retention period.
A. The District will store its public records in a secure and stable environment, whether digital or physical, and protect them from tampering and damage.
B. Disposal of Records
- Once a public record has been retained for the duration required by law, the District may dispose of the public record unless the disposal or preservation of a public record is mandated by law or Policy.
- The District will not destroy a public record responsive to a FOIA request received before the date the record is destroyed until the District has produced the public record or determined it is exempt from disclosure.
C. Litigation, Investigation, or Audit Holds
The Superintendent or designee will issue a hold directive to all persons suspected of having records that may relate to the potential issues in a reasonably anticipated or pending litigation, investigation, or audit. A hold directive overrides any records retention schedule that may otherwise call for the disposition or destruction of the records until the litigation, investigation, or audit hold has been lifted.
Legal authority: MCL 15.231-246; MCL 399.811; MCL 750.491; General Retention Schedule Nos. 1, 2, 23, 26, 30, 31
Date adopted: 08/09/2021
Date revised:
